Rostering

Sections in this article

• How to Add a School
• How to Add a Student
• How to Add a Class and Enroll Students

Rostering is the process used to ensure that students are enrolled in classes. The following are components of rostering:

• Districts – SAUs/districts are pre-populated in ADAM.
• Schools – Schools are pre-populated in ADAM.
• Courses – Courses are pre-populated in ADAM and represent the grade (05, 08, and 3rd year of High School).
• Classes – Classes are created and maintained by the DAC or SAC.
• Students – Students are pre-populated and assigned to a school but need to be added and maintained within a class by the DAC or SAC.

This article prepares DACs and SACs on:

1. How to initially create classes in a school and enroll students into the class(es) using Quick Class Upload.
2. How to ensure all students in your school remain enrolled in a class when changes are processed from the State DOE.

Maintaining accurate class enrollment is critical. The assessments are automated to keep class enrollments in synch with the list of students eligible for the assessments.

How to Add a School

SAUs/districts and schools have already been created in ADAM.  If a school needs to be added to your SAU, contact Krista Averill, Assessment Coordinator and the Maine Department of Education, at [e-mail].

How to Add a Student

Students are created through an automated daily process by the Department of Education.  If a student cannot be found in ADAM Rostering | Users, then the student needs to be added to ADAM by the Maine DOE.  ADAM is updated nightly with these changes.  If the students exists in ADAM but is missing from a specific class, then SACs, DACs, or TCs can add the student to the class.  If a student is missing from ADAM when the SAU/school has confirmed SIS enrollment, please contact Krista Averill, Assessment Coordinator at the Maine Department of Education, at [e-mail].

How to Add a Class and Enroll Students

There are three ways to add classes to ADAM:

1. Quick Class Upload
   • This process is most likely used by the SAC to create all the classes and add the students into those classes, one grade at a time.  See step-by-step instructions here:  Quick Class Upload
2. One at a Time
   • This process is most likely used by the School Administrator if a new class is identified after the quick class upload is complete.  See step-by-step instructions here: Update Class Enrollment