Schools, Classes, Courses, and Administrations in ADAM

Sections in this article

• Administration Overview
• Administration Terms

Administration Overview

Assessment Management is where setup of classes, courses and administrations all come together to ensure students are enrolled into the correct assessments on the day of the assessment.

This diagram on the next page demonstrates how the pieces work together:

• School – Found in ADAM in Rostering | Orgs. Schools are identified by their name and type = school.

The diagram shows two (2) schools – School A and School B.

• Class – Found in ADAM in Rostering | Classes. Classes can be filtered by name, school or course (grade).

The diagram shows School A with one (1) 5^th grade class and School B has two 5^th grade classes.

• Class List – Found in ADAM in Rostering | Classes. Class lists are found by editing a specific class to find the students associated with the class.

The diagram shows three students enrolled in each of the three classes.

• Course – Set to identify grade level, either 5th grade, 8th grade or 3rd year of high school.

The diagram shows all three classes pointing to the 5^th Grade Course.

• Administration – Found in ADAM in Test Management | Administrations. These represent the assessments available during the assessment window. Each student takes four assessment sessions, seen in ADAM as administrations (Grade 5 Science Session 1 – Session 3).

The diagram shows the four administrations, all pointing to the 5^th grade course.

• Proctor Groups – Found in ADAM in Test Management | Administrations then viewing the proctor group in a specific administration. A proctor group breaks the students eligible for the assessment into groups based on the class the student is enrolled in.

The diagram shows administrations associated with the 5^th grade course as having three proctor groups. This corresponds directly with the three classes associated with the 5^th grade course. The exception is the addition of the additional proctor group in session 1.

• Additional Proctor Group – Found in ADAM within an administration, in the same place as proctor groups. You can move any student from an existing proctor group into an additional proctor group—useful if you need to subset a proctor group by something smaller than a class.

The diagram shows a single additional proctor group, added to session 1, called ‘Quiet Room.’ Bill from Mr. Wilson’s proctor group and Lenny from Mr. Parker’s proctor group were moved into the ‘Quiet Room’ proctor group to take ‘Grade 5 Science Session 1’ administration.

• Administration Roster – Found in ADAM within an administration, either by viewing students or by viewing a proctor group (sessions or proctor). This is a list of the students eligible for administration. This list is kept in sync with the class list using the course as the common element.

The diagram shows the students associated with proctor groups in the administration are directly related to the class lists for the classes sharing the same names. The exception is when an additional proctor group is created. The students in the additional proctor group are maintained in the administration roster, based on the original class.

This diagram displays information based on a DAC with oversight of School A and School B.

• A SAC with oversight of School A would only see the schools, classes, proctor groups, and administration rosters associated with School A (text color in orange).
• A SAC with oversight of School B would only see schools, classes, proctor groups, and administration rosters associated with School B (text color in blue).

Administration Terms

• Administration – An assessment session in ADAM. Each grade participating in the Maine Science Assessment has 3 administrations (assessment sessions).
• Proctor Group – A group of students within an administration. One proctor group is automatically created by the platform for each class participating in the assessment; however these can be modified by DACs and SACs as needed.
• Additional Proctor Groups – A collection of students within a single administration created by DACs or SACs if needed, in addition to the groups that were automatically created during rostering. For example, a school might create an additional proctor group to manage a logistical scenario for which students from the existing proctor groups need to be divided into a separate group. This situation may arise when an original proctor group is too large to be assessed in a single room, or to group students who need to take a make-up assessment, or for student requiring a small group accommodation.
• Student Assessment Card – A physical piece of paper that can be handed to a student. Included on the card are the test code and the student’s name and SSID.
• Roster – A list by proctor group showing the list of all the students in the proctor group and including the student assessment cards.